Proposed Bylaws of The Junkins Family Association (1992)

From JFA newsletter no. 6, Summer 1992

Article I - Name, Location and Purpose

Section 1

This Association shall be known as the Junkins Family Association, Inc., hereafter referred to as the "Association."

Section 2

The principal office of the Association shall be located at the address of the Secretary. The Board of Directors may change the location of the principal office of the Association and may, from time to time, designate other offices within or without the State as the Association may require.

Section 3 - The purpose of the Association shall be:

  1. To honor and perpetuate the memory of Robert Junkins and his wife, Sarah Smyth, and all their descendants,
  2. To preserve the history of their life and to collect and preserve genealogical records of the family,
  3. To foster a spirit of fellowship among all Junkins/Junkin/McJunkins.

Section 4

Said Association is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended, (or the corresponding provision of any future United States Internal Revenue Code).

Article II - Officers of the Corporation

Section 1

The officers of this Association shall be: the President, the Vice-President, the Secretary and the Treasurer. The officers shall be elected, as specified in these bylaws.

Article III - Board of Directors

Section 1

The Board of Directors shall be comprised of not fewer than nine and not more than twenty-nine members at any one time. The term of office shall be two years. The term of the Founder shall be for life.

The Board of Directors shall include the Founder, the President, the Vice-President, the Secretary, the Treasurer and the immediate past President.

Section 2

A member of the Board of Directors should always include a direct descendant of the Junkins name in order to keep the lineage in the best interest of the Association. In connection with this provision, a husband or wife descendant and his or her spouse may serve as a "Director Team" and the "Director Team" shall be entitled to one vote.

Section 3

Absence from three (3) consecutive board meetings without notice to the President shall be considered equivalent to resignation and the Secretary shall so confirm in writing this resignation to said member and to the President.

Section 4

Other resignations by members of the Board of Directors shall require a formal written notice to the President. The Board of Directors shall have the power to fill all Board vacancies. Any such appointees shall serve until the next election.

Section 5 - The duties of the Board of Directors shall be as follows:

  1. Formulate policies,
  2. Manage and control the appropriation of all funds toward the maintenance of the purposes of the Association.
  3. To authorize, as it deems appropriated, the employment of any persons to carry out the purposes of the Association.
  4. To authorize and to have the power to act in behalf of the Association, where such responsibilities and powers are not specified elsewhere in these bylaws.

The Board of Directors may delegate to the President, or any officer, any part of its powers or duties deemed proper for any length of time it may decide.

Section 6

Any one or more of the members of the Board of this Association may be removed with just cause at any time by a vote of the majority of the membership called for that purpose, as specified by these bylaws.

Article IV - Meetings of the Board of Directors

Section 1

The Board of Directors shall meet not fewer than one meeting annually.

Section 2

Special meeting of the Board of Directors may be called by the President or at the request of any five (5) members of the Board of Directors.

Section 3

Fifty-six percent of the Board of Directors shall constitute a quorum for transaction of business at a FULL BOARD MEETING.

Article IV(A) - Meetings of the Association

Section 1

The meetings of the Association shall be held during the month of August every second year.

Article V - Duties of Officers

Section 1

The officers of this Association shall be: the President, the Vice-President, the Secretary, and the Treasurer. These officers shall be elected from a slate presented by the Nominating Committee at the Association meeting.

Section 2 - President

  1. Preside at meetings
  2. Represent the Association as spokesperson
  3. Initiate committees as needed
  4. Be ex-officio to all committees except Nominating
  5. Sign all written contracts
  6. Shall see that the books, reports, statements and certificates required by the law are properly kept, made and filed
  7. May delegate responsibility for chairing meetings to any member of the Board by consensus of the Board
  8. May delegate responsibility for acting as spokesperson to a member of the Board or staff by consensus of the Board and in accordance with Association policy.

Section 3 - Vice-President

  1. Shall assume the responsibilities of President if necessary at the latter's request or absence
  2. Shall assist the President as needed
  3. Shall assume responsibilities for special duties as designated by the Board of Directors

Section 4 - Treasurer

  1. Shall receive, or cause to be received, all monies due the Association for dues, services rendered, etc.
  2. Shall pay all debts and bills for the Association as authorized by the Board of Directors
  3. Shall keep, or cause to be kept, regular and correct accounts in books belonging to this Association
  4. Accounts shall at all times be open to the inspection of the Board and any auditing group appointed or selected by the Board.
  5. Shall deposit all monies in the name of this Association in such suitable places as designated by the Board, and shall be drawn therefrom only upon checks signed by the President or Treasurer, and any other person designated by the Board
  6. Shall furnish the membership with an auditor's report at the annual meeting, and shall keep the Board of Directors informed of its financial situation at all meetings.
  7. At the end of his/her term of office, shall turn over all monies, vouchers, account books, etc. to successor
  8. The Treasurer may be required to furnish bond for such an amount as may be designated and paid for by the Association.

Section 5 - Secretary

  1. Shall keep minutes of significant votes, discussions and decisions
  2. Shall send notification of meetings, both regular and special
  3. Shall ensure that records are kept, either by maintaining them or delegating that responsibility to another Board member. Said documents shall be secured at the Association.
  4. Shall be responsible for distributing bylaws.
  5. Shall acknowledge gifts given to Association funds
  6. Shall write Association letters as instructed by the Board of Directors or the President
  7. Shall write letters of acknowledgment for services given by those leaving the Board
  8. Shall write any other necessary correspondence.

Article VI - The Nominating Committee

Section 1

The Nominating Committee shall consist of three persons who shall be appointed by the Vice-President as specified in these bylaws. The committee shall elect its own chair, who shall be a member of the Board of Directors.

Section 2

The Nominating Committee shall continually seek and recruit candidates for the Board of Directors. It shall submit names of all candidates, including Nominating Committee members, prior to holding elections, in accordance with these bylaws. It may also accept nominations from the floor at the time of the meeting.

Article VII - Committees

Section 1

The Board of Directors shall establish Finance and Personnel Committees and other committees as needed to conduct the business of the Associaton.

Section 2

The President shall appoint all chairs of said committees with the advice and consent of the Board.

Article VIII - Procedures

Section 1

All meetings of the Board of Directors shall be conducted in accordance with Robert's Rules of Order, Revised, to the extent that these procedures are consistent with these bylaws.

Article IX - Amendments

Section 1

Proposed amendments shall be submitted to the Board of Directors for approval fifteen (15) days prior to the regular or called meeting. No new changes or additions to the bylaws may be presented for the first time at meetings of the Board.

Section 2

Amendments may be approved at any regular or special meeting of the Board of Directors.

Section 3

The Secretary shall be responsible for seeing that copies of the bylaws and amendments to these bylaws are supplied to all members of the Board; and that copies are available at all meetings.

Article X - Executive Committee

Section 1

The Executive Committee shall consist of the following elected officers of the Association: the President, the Vice-President, the Secretary and the Treasurer.

Section 2

The Executive Committee may transact Association business between Board meetings and immediately notify Board members of any action taken.

Article XI - Membership, Dues and Eligibility

Section 1

All Junkins/Junkin/McJunkins, their descendants and anyone interest in the historical collections and preservation of the genealogical records of the family shall be eligible for membership.

Section 2

Membership shall be confirmed by payment of the annual dues.

Section 3

Dues shall be determined by the Board of Directors.

Article XII - Dissolution and Legal Responsibility

Section 1

Except for such financial obligations of the Association as are duly authorized by the provisions of these bylaws, the Association and the Board of Directors shall not be responsible for any contract or financial obligation of any kind incurred by any member of the Association or any affiliated organization.

Section 2

Upon the dissolution of the Association, the Board of Directors shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all the assets of the Association exclusively for the purposes of the Association as described in Article I of these bylaws, or to such organization or organizations operated exclusively for charitable, educational or scientific purposes as shall, at the time, qualify as an exempt organization or organizations under 501 (c) (3) of the Internal Revenue Code of 1986, as amended.

Junkins Family Association
Officers and Directors

Alan D. Junkins, President
Donald A. Junkins, Vice-President
Ruth (Junkins) Hodgin, Secretary
David B. Junkins, Treasurer
Roland W. Junkins, Director
Clifford E. Junkins, Director
J. Russell Blease, Director
Kenneth D. Junkins, Director
Karl Junkins, Director

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